Archive activities

The main objectives of the Archive are:
– permanent state storage, preservation and state registration of documents generated in the course of the activity of the Presidential Administration, other documents stored in the Archive;
– state control over archival documents that are in temporary departmental storage in institutions - sources of acquisition;
– completing the Archive with documents generated in the course of the activity of the Presidential Administration and other state institutions - fund-makers;
– development and improvement of a scientific and reference apparatus for archival funds;
– organization of comprehensive use and scientific publication of archival documents;
– participation in the organization of document management and control over its condition;
– provision of scientific, methodological and practical assistance to state and departmental archives, documentation services of institutions - sources of acquisition of the Archive;
– conducting research and methodological work in the field of archival science, records management, archeography, auxiliary historical disciplines; conducting scientific and theoretical
– observance of the secrecy regime in working with documents containing state and official secrets.

The Archive performs the following main functions:
– permanent state storage of documents on various media;
– provision of optimal technologies for their storage and restoration;
– production and storage of copies of particularly valuable documents in a special storage of the insurance fund;
– checking the availability of cases in the Archive, identifying documentary monuments of history and culture, maintaining accounting records, certification of departmental archives of institutions - sources of acquisition;
– determination of the list of institutions - sources of acquisition of the Archive, which is coordinated with the authorized body for managing archival affairs of the Republic of Kazakhstan and approved by the Head of the Administration of the President
– determination of the list of types of documents generated in the course of the President's activities to be deposited in the Archive, which is approved by the heads of the Presidential Chancellery and the General Department of the Presidential Administration;
– approval of the results of the selection of documents, acceptance for permanent state storage of documents of institutions - sources of acquisition;
– approval of nomenclatures of cases, instructions for documenting and managing documentation, lists of documents with storage periods of institutions - sources of acquisition;
– conducting inspections of the state of documentation and departmental storage of archival documents;
– assistance in the development of forms of organizational and administrative documentation;
– conducting seminars, participating in the training and advanced training of employees of departmental documentation and archives services;
– creation of a system of scientific reference aids for archival documents, information retrieval systems, including automated ones;
– studying public needs for retrospective documentary information, organizing the use of documents through the reading room, fulfilling thematic and socio-legal requests, publishing collections of documents, conducting radio, television broadcasts, documentary exhibitions;
– information and analytical work with the documents of the Archive;
– declassification of documents in accordance with the legislation of the Republic of Kazakhstan;
– conducting scientific topics, developing methodological manuals on issues of archival science, records management and archeography, holding conferences on these issues